Takoma Academy seeks a highly organized, service-oriented, and mission-aligned Registrar to oversee student records, enrollment documentation, scheduling support, academic data management, and registrar operations with excellence, confidentiality, and care.
The Registrar plays a vital role in supporting students, families, faculty, and administration by ensuring the accuracy, integrity, and efficiency of all student records and registration processes. The ideal candidate is detail-oriented, technologically proficient, warm in customer service, and committed to Christian education.
Join a mission-driven school community committed to academic excellence, spiritual growth, leadership development, and preparing students for lives of purpose and service.
Key Responsibilities
Student Records & Compliance
- Maintain accurate and secure cumulative student records, transcripts, grades, attendance, immunization, and enrollment documentation.
- Ensure compliance with school policies, accreditation standards, legal requirements, and records retention procedures.
- Process incoming and outgoing transcript requests in a timely manner.
- Manage student withdrawals, transfers, graduations, and records archiving.
Enrollment & Registration
- Coordinate student registration and re-enrollment processes in partnership with Admissions and Finance.
- Verify required forms, academic records, health documents, and tuition clearance as applicable.
- Assist new families through onboarding processes with professionalism and warmth.
- Monitor enrollment status and maintain updated student rosters.
Scheduling & Academic Support
- Support course scheduling, class rosters, and academic record updates.
- Assist counselors and administration with graduation audits and credit checks.
- Help ensure student schedules align with graduation requirements and school programming.
Data Management & Reporting
- Manage student information systems and registrar databases.
- Generate reports related to enrollment, grades, attendance, transcripts, and academic progress.
- Support state, denominational, conference, and accreditation reporting requirements.
Family & Student Service
- Serve as a welcoming point of contact for students and families regarding records, transcripts, registration, and scheduling questions.
- Communicate clearly and courteously with internal and external stakeholders.
Mission & Community
- Support the Christian mission and values of Takoma Academy.
- Model professionalism, discretion, kindness, and service to all stakeholders
- Participate in school events, meetings, and initiatives as requested.